Day-to-Day Duties • Clarify any questionable invoice items, prices or receiving signatures • Assemble and review invoices to be completed for payment with adherence to internal controls • Maintain copies of vouchers, invoices or correspondence necessary for files • Type periodic reports and other records • Obtain proper information and/or data regarding invoice payments • Check vendor files for any previous payments and assign voucher numbers • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures • Reconcile bank statements • Input daily bookkeeping and record keeping • Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
Accounts Payable Roles & Responsibilities • Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records • Provide other clerical support necessary to pay the obligations of the organization • Maintain meticulous records of outstanding payables • Ensure the accuracy of an organization’s financial documents for payment. • Protect businesses against unintentional overpayment • Practice effective monitoring to ensure payments are made to vendors in a timely manner • Insure that proper accounts are being charge for invoices
Accounts Payable Essential Skills • Analytical skills • Detail oriented and organized • Computation skills • Leadership abilities • Written and oral communication skills • Problem solving skills
Education Requirements
• A degree in the following subjects would be beneficial:
o Finance or Economics
o Business Studies
o Accounting
Knowledge and understanding of Fund Accounting
• An understanding of basic bookkeeping and accounting skills is required