ABOUT THE ROLE Position Summary
The Marketing and Donor Engagement Coordinator provides essential administrative and operational support to AFBIU’s Marketing and Donor Engagement team. This execution-focused role supports accurate data management, donor communications, and day-to-day coordination across marketing, fundraising, and stewardship efforts.
The Coordinator assists with CRM data entry, research, reporting, and content preparation, while supporting campaigns, events, and donor communications. This position is well suited for a highly organized, detail-oriented professional who enjoys managing processes, supporting multiple priorities, and keeping systems accurate and up to date.
Responsibilities Administrative & Operations Support
Provide day-to-day administrative support to the Marketing and Donor Engagement team.
Maintain calendars, schedule meetings, and coordinate logistics for internal and donor-related activities.
Organize and maintain shared files, documentation, and contact lists.
CRM & Data Management
Support pledge tracking, gift commitment and other data entry, data clean-up, and routine database maintenance in Raiser’s Edge with a high level of accuracy.
Generate donor lists, mailing lists, and basic reports to support fundraising, marketing, and stewardship.
Help ensure accurate and timely data coordination across Development, Marketing, and Finance departments by pulling, aggregating, and distributing data.
Research & Fundraising Support
Conduct basic donor and prospect research.
Assist with preparation of donor-facing materials, including proposals, briefings, and stewardship communications.
Support reporting and tracking related to donor engagement, campaigns, and outreach.
Marketing, Communication and Event Support
Assist with preparation and formatting of marketing and donor engagement materials, including presentations, flyers, and email content.
Use Canva to update materials in alignment with brand guidelines.
Support distribution of communications, including mailings, digital outreach, and press distribution to the team.
Provide administrative and logistical support for donor events, meetings, and virtual programs (RSVP tracking, preparation of materials, and post-event follow-up).
Support coordination of multiple projects to help ensure deadlines and deliverables are met.
Core Competencies
Administrative Excellence: Highly organized with strong attention to detail and follow-through.
Data Accuracy: Careful, consistent, and reliable when working with data.
Project Support: Able to manage multiple tasks and deadlines in a fast-paced environment.
Technical Comfort: Confident using databases, design tools, and collaboration platforms.
Collaboration: Works effectively both independently and with colleagues across teams.
Professionalism: Handles sensitive information with discretion and care.
Expertise and Experience Required:
Bachelor’s degree required or equivalent professional experience.
Minimum 1–2 years of relevant experience in administrative support, development operations, marketing coordination, or a nonprofit environment.
Experience using Raiser’s Edge or a comparable CRM.
Strong written and verbal communication skills.
Proficiency with Microsoft Office.
Ability to manage multiple priorities and meet deadlines with minimal supervision.
Preferred:
Working knowledge of Canva.
ABOUT OUR WORKPLACE Employee Benefits
American Friends of Bar-Ilan University is committed to supporting our employees’ well-being, work-life balance, and professional growth. Our comprehensive benefits package includes:
Comprehensive health coverage: medical, dental, and vision plans
Generous paid time off, including Jewish and U.S. holidays, plus early closings on Fridays for Shabbat and on many holiday eves
403(b) retirement plan with employer contribution
Pre-tax benefits, including flexible spending accounts (FSA) and TransitChek
Disability and life insurance coverage
Support for professional development and continuing education
Location and Work Arrangements
AFBIU values in-person collaboration and teamwork, so our NYC-based team members work from our NYC office Monday to Thursday and remotely on Fridays.
Additional Information
Travel: Occasional domestic and international travel.
Work Authorization: Applicants must be authorized to work in the United States at the time of application. AFBIU does not provide visa sponsorship for this position.
Equal Opportunity Employer: American Friends of Bar-Ilan University (AFBIU) is an equal opportunity employer and is committed to building a diverse and inclusive team. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, or veteran status. We welcome applicants of all backgrounds who are committed to AFBIU’s mission and values.
ABOUT AFBIU
American Friends of Bar-Ilan University (AFBIU) supports Bar-Ilan University in Israel by engaging U.S. partners and donors to advance education, research, and innovation that strengthen Israel and benefit the world.
Bar-Ilan University, located near Tel Aviv, is one of Israel’s leading institutions of higher learning, renowned for its cutting-edge research, commitment to social responsibility, and integration of Jewish values with academic excellence. Through our work, AFBIU helps ensure that Bar-Ilan continues to educate future leaders and drive positive change in Israel and beyond. Our organizational budget is approximately $8M and our staff size is approximately 20.
HOW TO APPLY
To apply, complete this online form including uploading your resume and a cover letter explaining why you’re excited about and qualified for this opportunity. No phone calls or direct emails, please. https://www.jewishstaffing.com/t/pl/699dad99712dcd74f586ad8f/1771941538
We appreciate all applicants; however, because of the high volume of interest in our open positions, only those selected to move forward in the process will be contacted.